Vacancy for a Town Clerk

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Advertisement for Town Clerk

Salary Scale SCP 35 – 38: £38,890 – £41,881

Church Stretton is an historic Market Town in the Shropshire Hills Area of Outstanding Natural Beauty, adjacent to the national beauty spot of Carding Mill Valley. The town has a population of just under 5,000, with an ageing demographic. It has a visitor-based economy boosted by good transport links with both Shrewsbury and Ludlow. It has a vibrant cultural life and strong voluntary community support networks, together with excellent schools.

The Town Council is seeking to appoint a forward-thinking and pro-active Town Clerk to lead the town’s social and economic recovery from the pandemic, including the implementation of its shortly to be completed Community-Led Plan.  The Council is responsible for managing a wide range of amenities and recreational areas, including the trusteeship of three Charities.

The Town Clerk manages seven staff and, in conjunction with the Deputy Town Clerk/Responsible Finance Officer, is responsible for the effective management of the Council’s resources and ensuring that the Council complies with its statutory and audit responsibilities.  Applicants will need to evidence that they have significant leadership, organisational and resource management skills, developed preferably in the public sector.

Closing Date for Applications: 

April 30th 2021

Interviews

Interviews will be held in May following the Council Elections.

Information Pack for Applicants

The Information Pack and Application Form can be requested from the Town Council Office (details here), and downloaded (see below).
For an informal discussion, please phone the Council Chairman, Bob Welch on 01694 722998.

Guidance Notes for Applicants

Please complete all sections of the application form to the best of your ability and only append additional A4 sheets, if necessary.  If you have any additional needs, please tell us about any adjustments we may need to make to assist you with the selection process.

Information in Support of your Application

This is your opportunity to tell us why we should offer you the position.   Please give your reasons for applying for this post and explain how you meet the person specification, in particular, the essential criteria, ensuring that you give evidence and examples of how your skills, knowledge and experience meet these shortlisting requirements. If further space is needed, please continue on a separate A4 sheet.

References

A minimum of two references are required, preferably your two most recent employers, including your current employer, if you are currently in employment.  References will be taken up if you are the successful candidate, following the interviews.

Interviews

Short-listed applicants will be notified as soon as possible whether the pandemic restrictions will have been sufficiently relaxed by that time for the interviews to be conducted in person, as opposed to remotely. Opportunities for remote working will be discussed.

Application Form

Completed application forms, with all supporting A4 sheets where applicable, must be returned to the Council Offices at 60 High Street, Church Stretton, SY6 6BY or by email to: locumclerk@churchstretton-tc.gov.uk

Job Description

General Information

JOB TITLETOWN CLERK
CONTRACT  PERMANENT: FULL-TIME 37 HOURS PER WEEK
SALARY  LC2 SCP 35-38 £38,890 – £41,881
ACCOUNTABLE TOCHURCH STRETTON TOWN COUNCIL
LOCATION  TOWN COUNCIL OFFICE
OVERALL RESPONSIBILITIES    Proper Officer responsible for ensuring that the Council carries out all of its statutory responsibilities, advising and assisting in overall policy making and producing the information required for effective decision-making.
Responsible for the implementation of Council decisions and the management of Council employees and contracted staff.
Clerk to the Trustees of the Council’s three Charities:
Silvester Horne, Church Stretton Recreation Ground and Brooksbury Recreation Ground.  
CONDITIONS OF SERVICE    As per Employee Handbook

Key Responsibilities

Strategic Planning and Development

To advise and assist the Council in formulating, implementing and reviewing its strategic policies and plans.

To ensure that statutory and other provisions, governing or affecting the running of the Town Council, are fully observed and advising upon any requirements, consequent on any new legislation, in accordance with the National Joint Council for Local Government Services.

To liaise closely with the Unitary Council on all matters within the Parish, for which the Unitary Council is responsible, and work collaboratively with surrounding Parish Councils.

To assist the Council in delivering on its commitment in relation to the climate emergency and liaise closely with agencies within the Shropshire Hills Area of Outstanding Natural Beauty.

To initiate, or collaborate with Councillors, on proposals for consideration by the Council and to advise on the practicality and likely effects of specific courses of action.

Social and Economic Development

To ensure the efficient and effective discharge of the planning function in accordance with the policies of the Council.

To develop, expand and sustain new and existing partnership arrangements, as necessary, to achieve the Council’s corporate plans, including the implementation of the Community-Led Plan.

To collaborate with the business community in promoting the economy of the town to both residents and visitors.

To liaise with voluntary and community organisations to ensure the social well-being of the community.

Asset Management

To be responsible for the management, maintenance and development of the land and buildings of the Council and those of the three Charities, for which the Council are Trustees.

To supervise and support the Amenities Officer in the management of the Council’s estate.

To oversee the procurement of all goods, services and contracts in line with best value and supervise all project management.

To be responsible for the management of all services related to the sports and recreational facilities and two Council cemeteries.

To ensure that all of the Council’s obligations for health and safety, fire safety and risk assessments are properly met, as the Council’s Health and Safety Officer.

People Management

To lead and co-ordinate the effective management of the staff team, delegating duties, as appropriate.

To manage staff development and training and to carry out regular staff appraisals.

To be responsible, as Proper Officer of the Council for compliance with employment law and maintaining the Employee Handbook.

To advise on the Council’s future staffing and salary structure.

Finance

To oversee the finances of the Council on advice from the Responsible Finance Officer in compliance with Accounts and Audit Regulations.

In conjunction with the RFO:

To formulate the annual budget for consideration and acceptance by the Council.

To monitor the budget of the Council to ensure that the resources of the Council are deployed effectively.

To review the fees charged by the Council on an annual basis.

To monitor the budget of the Council to ensure that the resources of the Council are effectively deployed.

To review the fees charged by the Council on an annual basis.

To ensure that all of the Council’s obligations in respect of insurance are met.

To maximise the income from partnerships, external funding and sponsorship.

Management of Council Business

To promote excellence of community care in all dealings with constituents, local businesses and community organisations.

To issue notices and prepare Agendas and Minutes for all meetings held by the Council and attend Meetings of the Council and Committees (as appropriate) and the Annual Parish Assembly, ensuring that all matters are dealt with.

To brief the Town Mayor and Committee Chairmen prior to meetings.

To receive and deal with correspondence and documents on behalf of the Council, bringing to the attention of the Council such matters as necessary.

To keep up to date with information Technology, ensuring that the Council communicates effectively with the community through the Council website and social media, respecting all GDPR requirements.

To be conversant with OMEGA or other local council software.

To act as the first point for press/media and communications, in consultation with the Chairman.

To keep the Council’s records in good order.

To attend meetings of outside bodies, as requested by the Council.

To be responsible for the organisation of Civic Functions and special events.

Personal Development

If not holding the Certificate in Local Council Administration (CILCA) on appointment, to achieve this qualification within eighteen months of appointment.

To obtain membership of the Society of Local Council Clerks (SLCC) and (optional) the Institute of Local Council Management (ILCM). The Council will pay the subscriptions to these organisations.

To attend training courses and seminars on the work and role of Town Clerk, as agreed by the Council.

To maintain a working knowledge of relevant legislation, statutory instruments and codes of practice.

To stay appraised of best local government practice and to advise the Council accordingly.

Other Duties

To undertake additional duties, as required, commensurate with the level of the role.

By the nature of the position, the post-holder will be expected to self manage, under the general direction of the Chairman of the Council.

Person Specification

 ESSENTIALDESIRABLE
  Educational QualificationsEducated to degree level or equivalent.
Appropriate management, administration or professional qualification.
Certificate in Local Council Administration (CILCA) or willingness to work towards the qualification within 18 months of appointment.
Post Graduate Management qualification.
Project management qualification
Evidence of a commitment to continuing professional development.
  ExperienceUnderstanding/experience of local authority working.
Understanding of the powers and duties of a Town Council and employment law.
Experience in advising committees, preparation of meeting Agendas & Minutes.
Proven track record in service delivery
Experience of managing projects & delivering results on time.
Experience of working in partnership with a diverse range of people and businesses.  
Previous experience as a Town Clerk or Deputy Town Clerk
Understanding of Health & Safety risk obligations.   Understanding of commercial environments.  
SkillsExcellent leadership skills.
Excellent oral and written communication skills and record keeping.
Ability in analytical report writing and analysis.
Ability to provide objective advice to Councillors.
Ability to work under pressure.
Ability to take the initiative & devise creative solutions.
Ability to negotiate & influence outcomes.
Willingness to delegate.    
Experience of PR and handling media enquiries.
Experience of engaging with the public.   Experience in charity management.
Information TechnologyExperience of using standard software systems and a working knowledge of Microsoft Office.
Understanding of video conferencing platforms.  
Understanding of website management and current GDPR legislation.  
Familiarity with the use of social media (Twitter, Facebook etc.).
  FinanceAbility to interpret financial reports.
Experience of budget setting and monitoring.
Experience of dealing with internal and external audit requirements.  
Accountancy qualification and/or experience of accounting in a public sector organization.
Experience of charity funding and grant applications.
Experience of Omega accounting software or other local council specific package.
Experience in fund raising and grant-finding.  
  OtherSets and expects high standards for both self and others.  
Collegiate, cooperative personal style.  
Ability to operate with complete impartiality in a political environment.
Current driving licence and access to vehicle.
Availability to attend evening meetings, talks to local groups and occasional weekend working.
Accuracy and attendance to detail
                                                                   

Summary of Terms and Conditions of Service

For all other purposes not specified within this document, the post is subject to the terms of the conditions of service determined by the National Joint Council for Local Government Services, a copy of which is available on request.

Salary

The salary will be set at SPC point 35 – 38 in accordance with terms set by the National Association of Local Councils and the Society of Local Council Clerks.

Starting Date

It is intended that the successful candidate will start employment as soon as possible.

Interview Expenses

Candidates attending for interview will be paid expenses in accordance with the scale laid down by the National Joint Council. Expenses will not be paid until the conclusion of the interview. In the event of a candidate withdrawing their application or refusing the offer of an appointment on grounds which in the opinion of the interviewing panel are inadequate, no expenses will be paid.

The expenses of the candidate appointed to the post will not be paid until the successful applicant takes up their duties with the Council.

Probation period

All new employees will be subject to a six month probationary period which will involve regular discussions on progress.

Membership Fees for Professional Institutions

The Council will pay the subscription to relevant professional bodies and will encourage attendance at professional development events organised by these bodies.

Working Week

The normal working week is 37 hours. The Chief Officer is required to attend the meetings which form part of the Council’s published Calendar of Meetings and specified annual civic and ceremonial events.

Flexible working

Full consideration will be given to a reasonable request for flexible working arrangements.

Other Employment

The post holder will be fully engaged in the employment of the Town Council and agrees not to undertake any other paid employment without the express written consent of the Council.

Annual Leave

In accordance with the national conditions of service (currently 21 days per annum, plus 3 Local Government concessionary days.)

Period of Notice

At least three months written notice is required on either side to terminate the employment after the probationary period. (One week’s notice on either side in the first six months).

Pension

Employees of the Council are entitled to join the Local Government Pension Scheme as operated by Shropshire Pension Fund.

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